2 Project Management
There are two aspects of the work that can be divided easily into two separate teams. We formed a video team and a Captivate team. Both teams were made up of student workers, and one student worker on each team was appointed to be the team leader. The team leader on each offered the most feedback and training as well as provided the most help in being as organized as possible.
Both teams communicated regularly throughout the week. On Thursday evenings, all members of both teams would work in CIDT or join via Zoom. During that time, all projects would be reviewed so that everyone on both teams would be aware of progress and needs. Then the two teams would work separately on their projects. This time was frequently used for brainstorming, training, and peer review.
Video Team
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- The video team was responsible for capture sessions with faculty that included both 2D and 360° Video as well as 2D and 360° still images. Once the images and videos were captured, this team was responsible for editing and sharing.
- 360° images did not need to be edited. They were simply shared to the Captivate team. 360° videos did not have extensive editing. They were just cut or spliced where appropriate and then injected and published. We found that it was necessary to provide the Captivate team with both the video file and a YouTube link.
- The video team was responsible for editing, publishing, and captioning the 2D videos also. The Captivate team needed both the video files and the YouTube links. For YouTube videos, we found that it was easiest to create a playlist of videos for each project and share a single link with the Captivate team.
- The video team was responsible for capturing the 2D images, but not for editing them. Some members of the Captivate team as well as other CIDT staff assisted in editing the images, which consisted of removing backgrounds, adding captions provided by the instructor, etc. Those editing images were sometimes considered a third team – the graphic design team.
Captivate Team
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- The Captivate team was responsible for building the modules in Adobe Captivate. Each member began by completing the LinkedIn Learning training provided for Captivate. Most also obtained a 30-day free trial of Captivate to get a head start in learning the program and to begin working on a project before obtaining a full license. *Note: We found that it was a simpler process to upgrade from the free trial to a OneNet license than to install the OneNet license without having first done the free trial.
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- The Captivate team was involved in brainstorming the layout of the modules, determining the order and placement of content, and building all aspects of the module, including assessments. Each member of the team was assigned one of projects to work on at a time, and as they neared a point where they would be waiting for feedback before continuing, they were given another project. Some of the members of the team, especially the team leader,