Technology for Teaching & Learning
35 Zoom
Michael Barber and Alexandra Bitton-Bailey
Zoom is a video conference service available to all UF students, faculty, and staff. Details about obtaining access and using Zoom can be found on the UFIT Video & Collaboration Services website.
- UF Zoom meetings can accommodate up to 300 participants.
- Webinar rooms that can accommodate more than 300 participants are available.
- Here are some additional resources that can help you learn more about using Zoom:
Set-Up | Zoom Security | Zoom Auto-Transcription | Zoom FAQs
Set-Up
You must sign in once through the UF Zoom website in order to create your account before using Zoom. Then, you can access and create Zoom sessions on that website or from within your Canvas course. To set up Zoom meetings in Canvas, first follow these steps to enable the tool in your class:
- Log into your class and click the “Settings” link in the left navigation.
- Find Zoom in the bottom list of tools that are hidden from students.
- Drag Zoom from the bottom list to the top list of tools students see in the navigation.
- Click the “Save” button at the bottom of the screen.
When you schedule Zoom class meetings on your Canvas site, students will receive an email message to tell them about the session. It’s a good idea to also send out an announcement describing the session topic and whether a recording will be made available to them.
Click on Zoom Conferences in the Navigation menu, and select Schedule a New Meeting. Check the box next to Recurring meeting (Under Time Zone) to create regular sessions on the appropriate days. As you are scheduling meetings, you can also set security settings (see the recommended security settings in the next section).
- Video: Select Host on and Participant on.
- Audio: Select Telephone and Computer Audio.
- Meeting Options:
- Enable join before host
- Mute participants upon entry
- Alternative Hosts: Add TAs, additional facilitators, or student moderators.
Zoom Security
In order to avoid unauthorized visitors into your Zoom meetings, it is important to use one or more of Zoom’s security settings. Visit ufl.zoom.us/, sign in, and then click on Settings in the left-hand navigation. Options include enabling waiting rooms, setting meeting ID requirements, and restricting meetings to authenticated users.
- Set a passcode that your students must use to enter the Zoom meeting. Or, enable the waiting room which allows you to screen and admit people into the meeting room.
- If you will record the session, notify session participants that the meeting will be recorded
- Be sure to include a statement in your syllabus that informs students of the privacy issues. Standards for recordings that involve students are located at the bottom of UF’s FERPA Confidentiality page.
- Let students know that it’s an honor code violation to share the link video recording link to people outside of your course.
Visit the UFIT resource: Keep Zoom Secure site, for more recommenda