6 Implementing the BIM Project Execution Planning Procedure
6 Implementing the BIM Project Execution Planning Procedure
The development of the BIM Plan is a collaborative process. Some portions of the procedure, e.g., discussing the overall project goals, are collaborative tasks, while other portions, e.g., defining the required file structure or detailed information exchange, do not necessarily require collaboration. The key to successfully developing the plan is to ensure that meetings are scheduled for the collaborative tasks when needed, and that the non-collaborative tasks are completed in a timely manner, in preparation for these meetings. The BIM Plan can be developed through a series of collaborative meetings, followed by work tasks which take place between the meetings. A series of four meeting have been defined to develop the BIM Plan. The goal of presenting this four meeting series is to illustrate one structure that the team can use to effectively develop the plan. For some projects, the team may be able to reduce the number of meetings through effective collaboration between meetings.
Meeting Structure for Developing a BIM Project Execution Plan
The four meetings proposed to develop the BIM Project Execution Plan are closely aligned with the primary steps outlined in Chapter One. The meetings and interim tasks include:
Meeting 1: Identify BIM Goals and Uses
The first meeting should focus on the discussion of the overall goals for implementing BIM, along with identifying the BIM Uses. A draft agenda for this meeting would include:
- Introduce and Discuss BIM Experiences (both individual and organizational)
- Develop BIM goals (reference BIM Goal template document)
- Identify which BIM Uses to pursue (reference the BIM Uses worksheet)
- Develop the frequency and sequencing for the BIM Uses and identify a responsible party to develop a high level (Level One) BIM Overview process map
- Identify the responsible parties to develop detailed BIM Use process maps, e.g., the level two maps
- Organize the schedule for future meetings
- Agree on the tasks ahead and who is responsible for each
This meeting should be attended by senior management personnel and BIM management staff for all involved participants including the owner, designers, contractors, and key subcontractors.
Tasks Prior to Meeting 2
After the initial kick-off meeting, the organizations should clearly understand who will be responsible for the defined tasks, and in what sequences the BIM Uses will be executed. The responsible party for the Level One map should clearly document and distribute it to the project team for review prior to the following meeting. Each responsible party for the specified BIM Uses should also draft their workflow prior to the Design BIM Project Execution Process meeting (Meeting 2).
Meeting 2: Design BIM Project Execution Process
The Project Specific BIM Use Process Maps shall contain a detailed process plan that clearly defines the different activities to be performed, who will perform them, and what information