7 Memorandum of Understanding
OER creators partnering with Mavs Open Press are required to sign a memorandum of understanding (MOU). The purpose of the MOU is to clearly identify the roles and responsibilities of each party as they relate to the open education project supported by the UTA CARES Grant Program and/or Mavs Open Press.
Author/Grantee Responsibilities
- Attend the UTA CARES OER Training Program.
- Complete planned activities and deliverables according to the timeline presented in the application and MOU.
- Agree to spend funding in accordance with university policy and maintain appropriate records of these expenditures.
- Submit monthly project updates for the duration of the project to report on progress.
- Share with the Libraries usage statistics for any resources housed outside of the ResearchCommons. This information will be requested annually and should be returned by the deadline included with the request.
- Circulate surveys to all students in courses impacted by the project. Surveys will be provided by the OER Department via QuestionPro and shall be distributed electronically near the end of the semester of implementation and each subsequent semester the OER is used. Grantees who choose to distribute hard copies of the surveys agree to provide UTA Libraries with a spreadsheet of the data and submit the original hard copies of the surveys to the Libraries.
- Submit a final project report summarizing the challenges and accomplishments of the project and its impact on student performance. The report shall include any data that assist in measuring the impact of the project. This report is due within three months following the implementation semester.
- Share additional experiences working on the project with the Libraries and allow the dissemination of those observations through a variety of communication channels.
- Continue to use the OER (or another free equivalent) for a minimum of two years (for adoption stipends), three years (for scale grants), or four years (for innovation grants).
- Acknowledge that full or partial support came from the UTA CARES grant program administered by the UTA Libraries in any publication or presentation about the project.
- Report use of the OER each semester it is used prior to the beginning of registration (approximately April 1 for fall and summer courses and October 1 for spring courses). OER adoptions must be reported using the adoption reporting forms located on the UTA CARES guide.
- If new or modified OER are created for use in the course, the grantee will:
- Use UTA’s Pressbooks instance to the extent possible for the creation and dissemination of the OER and consult with the OER Department on any resources that are not housed in Pressbooks.
- Ensure the OER are of high quality and meet accessibility standards. Any remediation required to bring resources up to standards is the responsibility of the grant recipient.
- Consult with the Libraries on the use of any intellectual property that