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Each institution develops its own process for tracking open textbook adoptions. Much depends on the culture of the college or university and at what stage the institution is in terms of open educational awareness and practice.
For some institutions, particularly at the start, tracking adoptions might be as simple as learning about open textbook usage during conversations with instructors. Others conduct routine surveys each term. The advantages of this second method include:
- Keeping the conversation about open education alive
- Learning how OER and open textbook usage is changing on campus (e.g., are new or the same resources being used; which instructors are participating, dropping out, or joining; which disciplines and course levels are involved, and which are not, and why)
- Discovering how the institution can do better or help its faculty, staff, and students in this area (e.g., through the B.C. Ongoing Adoption Program)
Setting up a streamlined adoption procedure with steps and dates gives faculty an established system so they can report their open textbook adoptions on time. That data can then be provided to people and departments (OER team, bookstore, course scheduler, adoption tracker, accessibility department) that need it for the integration of and information about open textbooks in use. [1]
Below is a list of other methods used in B.C. and elsewhere to track open textbook adoptions.
- Provide workshops, lunchtime (brown bag) sessions, or other educational events about open education, open textbooks, and open educational resources (OER). During these sessions, ask faculty if they are currently using or considering adopting an open textbook in their course. Sometimes, institutions report that instructors are using OER and are not aware they are doing so. Several B.C. institutions have scheduled these events, such as the OER workshop at Emily Carr Institute of Art + Design and a session on OER at a daylong event at Vancouver Community College [PDF file].
- Share potential open textbooks and other OER with faculty that might be used in their courses. For help with this, see OER sharing/tracking in the Information Directory.
- Publish contact information for instructors to report adoptions. This information can be found for some B.C. institutions in the Post-Secondary Directory.
- Post an open textbook adoption form. Examples include:
- Okanagan College’s Open Textbook Survey
- BCcampus’ Adoption Form
- Enlist the bookstore’s help. If it is routine for faculty to inform the bookstore which textbook has been assigned to a course, ask if open textbooks can be included (even though they are free). Below is an example of how the Langara College includes open textbooks in its bookstore catalogue—in this case, OpenStax Astronomy for section 001 of the ASTR 1102 course.
Some bookstores also provide hard copies of open textbooks for sale. (The price is typically much lower than standard textbooks.)
- Talk to the library about including sample