How to Run an Effective Meeting
Set a main focus for the meeting.. Write a draft agenda. Allow people to add items to the agenda.
Steps
Set a main focus for the meeting.
Set a main focus for the meeting.
Write a draft agenda
Write a draft agenda
Allow people to add items to the agenda.
Allow people to add items to the agenda.
Decide how much time you want to spend on each item.
Decide how much time you want to spend on each item.
Include time for discussion and questions at the end of the meeting.
Include time for discussion and questions at the end of the meeting.
Hand out printed copies of the agenda at the start of the meeting.
Hand out printed copies of the agenda at the start of the meeting.
Assign 1 person to be the official note taker.
Assign 1 person to be the official note taker.
Discuss 1 issue at a time to keep the focus on that topic.
Discuss 1 issue at a time to keep the focus on that topic.
Encourage people to write down questions to ask at the end.
Encourage people to write down questions to ask at the end.
Assign action items as they come up.
Assign action items as they come up.
Include everyone in the discussion.
Include everyone in the discussion.
Stick to the agenda when the discussion gets off topic.
Stick to the agenda when the discussion gets off topic.
Recap the meeting's actionable items at the end.
Recap the meeting's actionable items at the end.
Use anonymous feedback forms to give people a voice.
Use anonymous feedback forms to give people a voice.
Schedule the meeting for the most convenient time for everyone.
Schedule the meeting for the most convenient time for everyone.
Start and end the meeting on time.
Start and end the meeting on time.
Set an expectation that everyone needs to focus on the meeting.
Set an expectation that everyone needs to focus on the meeting.
Check in with the room every 10 minutes.
Check in with the room every 10 minutes.
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